Administrative Assistant – Office

Full-Time 37.5 hrs per week


To be determined.  Based on experience


Experience an asset




College or University certificate or diploma from a program of 2 years or equivalent experience

Security and Safety

Basic clearance, Criminal record check

Transportation/Travel Information

Own transportation

Work Conditions and Physical Capabilities

Fast-paced environment, Work under pressure, Tight deadlines, Attention to detail, Repetitive tasks

Work Location Information

Relocation costs not covered by employer

Personal Suitability

Ability to multitask, Flexibility, Reliability, Excellent written and oral communication, Accurate, Organized, Team Player

Responsibilities May Include (depending on qualifications)

  • Answer telephone and communication with clients
  • Greet visitors, ascertain nature of business, and direct visors to employer or appropriate person
  • Prepare and support in document preparation, correspondence, or other related material with technical staff
  • Assist management with office workflow and task scheduling
  • Assist in tracking project progress
  • Maintain manual and computerized information and filing systems
  • Order office supplies and maintain inventory
  • May compile data, statistics, and other information to support activities
  • May assist in client invoicing based on project milestones
  • May schedule and confirm appoints and meetings with employer
  • May supervise and train staff in procedures and in use of current software

Business Equipment and Computer Applications

MS Office:  Outlook, Word, Excel, PowerPoint

Specific Skills

  • High working knowledge of all Microsoft Office software and tools
  • Excellent communication skills
  • Excellent interpersonal skills
  • Excellent organization skills
  • Able to assist in preparation of technical documentation
  • Experience with Microsoft Project, Mavenlink, or other similar project management software (an asset)
  • Experience with Harvest or other time tracking software (an asset)
  • Experience with SAGE (an asset)

Work Setting

Consulting engineering company, Office building

Credentials (certificates, licenses, memberships, courses, etc.)

College Diploma or University Degree

How to apply

By email:


Intended job posting audience

Anyone who can legally work in Canada can apply for this job. If you are not currently authorized to work in Canada, the employer will not consider your job application.

Job reference number

Administrative Assistant – Engineering Office